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- Record and analyze only working hours.
Eating, Sleeping, and other private hours are not recorded.
- Set the Activity Masters based on "Objectives" not based on "Actions."
Using the Activity Masters like, "MyStats Business", "Management in General", and "HR"
NOT using like, "Meeting", "Writing", and "Emailing"
- Define the monthly time allocation at the beginning of each month.
"I will have 250 hours for my work in this month."
"I will have more than 80 hours on marketing and it should be more than 30% of my working time."
"I will limit my time for HR matters to 20 hours and it should be less than 8% of my working time."
- Keep eyes on the difference between the planned time allocation and the actual time allocation.
- Change the Activity Masters for each month.
Start with two questions, "What activity I want to spend more time for?" and "What activity I want spend less time for?" and revise the Activity Sets.
* Usually the revisions are small.
For example, I was using an activity called "MyStats" which is for all of my activities for MyStats business. From this May, I divided the Activity Master into "MyStats Development" and "MyStats Promotion."
When I start a new project, I set a new Activity Master for it.
- Record in 30min range.
I sometimes record activities in 5, 10, or 15 minutes range but over 90% of my records are in 30 minutes range. (Because I don't think I can keep track of such small pieces of times.)
- Record after I finish each activity.
But to be honest, I often forget recording and record everything for that day at the end of the day.
- Record with I-think-the-most-of-the-time-was-spent-for-this judgment.
When I spent 30 minutes for MyStats business but actually some part of the time was taken by a call from somebody for something else, I just think that most of the time was for MyStats business.
At the same time, I sometimes think that "I spent this 30 minutes mainly for "activity A" but I used many small pieces of the time for "activity B" today, so I record last 30 minutes as "activity B" in order to adjust the balance.
- Intentionally use an activity called "Dandori", which means "planning" or "arrangement", in order to organize To-do.
- Don't have any Activity Master for "Transportation."
If I do any work on the way to somewhere, I record the time as that work.
If I study on the way to somewhere, I record the time as "Study."
If I daydream on the way to somewhere, I just don't record that time and keep it blank.
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I change the Activity Masters for each month as I stated above, I might be recording only private hours sometime soon, though;-)
Just FYI!
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